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Job Reference Number


Client ID:


Posted On:

Apr 30 2012



Job Type:




Job Title: Facilities Manager

Location: Letterkenny, Co Donegal

Reporting to: Operations Manager

Skills required: Good understanding of facility management and maintenance issues, & experience dealing with standard maintenance issues and problems. Good communication & interpersonal skills. Intermediate IT skills.

General Aims: To effectively manage and deliver all facility site services including the management of the client's subcontractors, to monitor any works that may arise in the building, so as to ensure the property is maintained to a very high standard and to the satisfaction of the Client.

This job description is a guide to the work you will be required to undertake, it may be changed from time to time to incorporate changing business circumstances.


· Demonstrating an appreciation of good H&S practices, overseeing all aspects of H&S including fire and general register maintenance, evacuation drills inline with legislation.

      To ensure that all accidents and near misses are reported to the relevant personnel and info-exchanged in accordance with requirements and procedures and to ensure that all accidents or near misses involving employees are recorded and reported in line with the accident reporting procedures.

      To make sure that all site operatives, subcontractors and visitors work safely and compliantly within their workplaces and meet legislative, company and client requirements in terms of Quality, Safety, Health and Environmental considerations so as to deliver services commissioned by the client in a professional and appropriate manner.

· To ensure all activities are carried out within the Health, Welfare and Safety at Work Act 2005 and associated legislation.

      Ensure all equipment is checked and maintained in accordance with the manufactures guidelines and maintenance schedules.

      Preparing a quarterly report on energy spend and presenting to the Client.

      Ensuring that Standard Operating Procedures are in place for all facility related tasks, supported by up to date risk assessments, stored in the SOP data base and reviewed annually.

      Managing of the client's subcontracts in line with the Rules for the acquisition of goods & services. Ensuring where required that contracts are kept on file and scanned in accordance with the guidelines set out by the client.

· Preparing and maintaining a log of contractors to include an up to date list of the contract details. Maintaining a file for each contractor with all relevant documentation as required by the client.

· Preparing and maintaining a preventative maintenance schedule for all the building services.

· Pro-actively managing all subcontracts to ensure that the client is receiving value for money services and that all work is completed to the agreed standard.

· Holding regular review meetings with contractors, and the keeping of records of all such meetings.

· Ensuring that PO’s are raised prior for any work being carried out and that the client is made aware of all work being carried out by subcontractors at the site.

· The motivation and delegation of duties to the Facilities Assistant to ensure the highest possible standard of service is delivered to the client.

· To ensure that requests raised via the Facilities Requests Data Base are actioned as required and closed off on completion.

· Managing any changes to the Facilities Service brought about by business changes and managing the communication process to the relevant personnel.

· Attending weekly FM meetings with the Client, preparing activity reports as required by the business, thus ensuring that they are kept updated on all facility related activities.

· Any other functions, which may be commensurate with the overall objectives and purposes of the contract.

      To pro-actively look to recommend improvements and efficiencies to work processes by providing suggestions and using solutions, which provide service efficiencies, quality enhancements.

· To undertake further training, both on and off the job, as deemed necessary by the Operations Manager, To ensure the continuous development of both yourself, your subordinates and the service on offer.

· To understand I am responsible for all data input & data confidentiality

· To adhere and implement Company Health and Safety Rules and Regulations.

· To undertake any reasonable task as may be assigned to you by your line manger.

Contact Louise at Noel Recruitment on 091-782187 or send your CV via the link below.