The Written Resignation

Thursday, April 17, 2014

Written resignations give you the time to effectively prepare what you wish to communicate, and give you greater control over your delivery of the message.
You can't be thrown off-track by an unexpected remark as can happen during a confrontational conversation. A written resignation also reinforces the fact that you are really leaving and are not simply threatening in order to renegotiate your position. Also, there is something permanent about the written word which often circumvents interrogation.

Under no circumstance should you state any dissatisfaction with the firm or individuals. Not only is it good manners to stress the positive when leaving, but items in your personnel file may long outlast the individuals and circumstances responsible for your dissatisfaction. You never know when your path will cross those of your former colleagues.

To keep your resignation short, simple, and positive, you may want to write something like:

"I want to thank you for all you have done for me here at [Company]. It's been a pleasure working with you, and representing the company as your [job title].
I have accepted an offer with another firm and have decided to tender my resignation as of today.
This decision has nothing to do with the exceptional opportunity you have provided for me here. You and the company have been more than fair with me, and I genuinely appreciate all your support.
I wish [Company] continued success, and I want to thank you for allowing me to be a part of your team.
Please feel free to contact me at any time if I can be of further assistance in helping with a smooth transition."

Letters get filed and passed around to explain what happened, reducing the call for endless orations on the same subject. They also dispel any perceived ambivalence in your behaviour during this delicate time.