back to search results
Apply now
  • Job reference number:15321269
  • Client ID:RI/FRPS
  • Posted on:09-FEB-2018
  • Salary:40K
  • Location:D4, DUBLIN SOUTH

Legal Secretary - Property Department based in Dublin 4

Salary: 40K

35 hours per week

Principal purpose

To provide secretarial and administrative support to a Partner and an Associate in the firm’s Property department.

Main duties

  1. Conveyancing duties
    • Prepare and arrange registration of Land Registry or Registry of Deeds documents including use of the Property Registration Authority website.
    • e-stamping.
    • CORT Requisitions on Title.
    • Scheduling title documents.
    • Preparing Contract for Sale.
    • Dealing with Banks/Councils/Government departments (NPPR etc.)/Vendor/Purchaser Solicitors
    • Preparing closing documentation
  2. Typing & document management
    • Produce high quality documentation from firm templates, precedents or create from blank as instructed to include, but not limited to, postal correspondence, email correspondence, memoranda, reports, agreements, presentations, minutes and invoice narratives.
    • Use BigHand digital dictation system, edit from hand written drafts and occasional copy typing.
    • Create, amend, manage, compare and re-format transactional documentation/ precedents as required.
    • Comply with presentation standards and house styles.
  3. File management
    • Open & close files in line with firm procedures.
    • Save and store documents electronically in the firm’s practice management system.
    • Attend to electronic and hard copy filling accurately and on a daily basis.
  4. Invoicing and accounts
    • Prepare invoices, narratives and all other accounts related documentation from the firm practice management system and in accordance with the firm’s accounts procedures.
    • Deal with incoming and outgoing cheques and electronic transfers.
  5. PA dutie s
    • Diary management and assist with practical arrangements in relation to meetings.
    • Ad hoc tasks as required.
  6. General suppor t
    • Manage telephone calls and take accurate messages and manage all routine non-legal enquiries.
    • General office support as required regarding photocopying, printing and binding of documents.
    • Access LandDirect/PRA and other firm approved websites for searching purposes.
    • Order and process couriers.
    • Undertake overflow secretarial work arising within the office and to assist others when the circumstances arise.
Required skills & experience

  • A dynamic individual with at least five years’ legal secretarial experience in a Property/Conveyancing practice area.
  • The ability to manage the demands of more than one fee earner.
  • Fast accurate typing skills and the ability to turn around documentation in a short timeframe.
  • Calm, organised and logical approach required to prioritise and organise workload.
  • Strong attention to detail.
  • Ability to stay calm under pressure and work to deadlines.
  • Positive ‘can-do’ attitude.
  • A pleasant & professional telephone manner.
  • Excellent communication skills.
  • Ability to maintain confidentiality at all times.
  • Flexibility as there is an occasional need to work beyond core hours at short notice.
  • For further information, please contact:
  • Fiona Ralph at GHL 016610911

This job originally appeared on