Senior Procurement Executive
Title of Position: Senior Procurement Executive
Salary: €71,072 - €91,100
Background
Transport Infrastructure Ireland (TII) is responsible for managing and improving the country’s national road and light rail networks plus MetroLink, with an annual budget in the order of €1 billion.
Procurement involves the acquisition of works, services and supplies. All TII procurement is carried out in accordance with TII Corporate Procurement Guidelines established to ensure:
- compliance with EU and national legislation, procurement-related Government guidelines and circulars and TII policy;
- value for money; and
- appropriate regard for the principles of sustainability.
The Procurement Department manages or provides support for those managing procurement processes and plays a key role in facilitating management overview and control of procurement processes across the full spectrum of TII activities.
To meet the requirements of an increasing workload the Procurement Department is now seeking to identify a capable and enthusiastic member for its team.
ROLE, DUTIES AND RESPONSIBILITIES
- Fulfilling the role of procurement process manager as described in the TII Corporate Procurement Guidelines, at the request of the Head of Procurement;
- Providing guidance and leadership throughout major procurement processes;
- Drafting and publishing notices in the European Journal and eTenders.ie;
- Acting as the sole point of contact between the market/potential tenderers and the TII section that has initiated the procurement right through to award;
- Managing the pre and post tender clarifications process;
- Liaising with both internal and external personnel (including legal, commercial and insurance advisors) regarding elements of the procurement process as necessary;
- Supporting the MetroLink programme as required;
- Responsible for the preparation and co-ordination of all communication with tenderers including management of the electronic data room if applicable; managing, organising and facilitating various meetings including consultation meetings with tenderers, evaluations, negotiation and stakeholder meetings;
- Preparing project reports, board papers and procurement reports as required;
- Certifying lists of responses, prequalifying and short-listing companies for tender;
- Co-ordinating the tender evaluation, production of detailed tender evaluation report through to seeking award approval, drafting of regret letters and populating contracts;
- Development and delivery of procurement related training; leading the development of procurement related initiatives aimed at improving the efficiency and effectiveness of procurement related systems and objectives as agreed with the Head of Procurement;
- Undertaking such tasks, activities or other duties as may be required or assigned appropriate to the grade.
All of the divisions within TII have inter-dependent responsibilities and close cooperation and teamwork is required across the organisation.
Note: The functions and responsibilities assigned to this position are based on the current stated role and may be changed from time to time. The person appointed will be required to demonstrate the flexibility necessary to fulfil other roles and responsibilities at a similar grade within TII and may be assigned to other such roles as business needs arise.
ESSENTIAL REQUIREMENTS
Character
Each candidate must be of good character.
Health
A candidate for and any person holding the role must be fully competent and capable of undertaking duties attached to the role and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service
Education & Experience
The successful candidate will be required to demonstrate the key competencies for a Grade 2 position, as well as the following experience and job-specific requirements:
- A third level qualification (HETAC Level 7 or higher) in engineering, business, finance, law, quantity surveying, project management, procurement or other related discipline deemed relevant to the role;
- Minimum five years’ post qualification experience in a legal, financial, commercial, engineering, procurement or administrative role
- Solid experience in the preparation of tender briefs, technical specifications, conducting tender evaluations, negotiations or contract management
- Good experience in report writing and in numerical analysis
- Proven ability to liaise with and co-ordinate management and professional colleagues and key stakeholders in the context of evaluation teams
- Knowledge of EU Directives and National Procurement legislation will be advantageous
- Highly motivated with ability to work on own initiative
- The ability to organise and prioritise tasks and to manage concurrently running activities, i.e. several procurement competitions
- Excellent communication skills (verbal, written, presentation and negotiation)
- Have the ability to make informed and timely decisions based on information available, clear thinking and sound problem solving.
- Fluency in the English language, both written and oral.
Note:
In order to assure the shortlisting panel that you satisfy these requirements you must explicitly reference how you meet the requirements in your application. Failure to demonstrate these may prevent your application progressing to future shortlisting stages.
Candidates who come under consideration following the final selection stage will be required to provide documentary evidence of their eligibility, including qualifications and evidence of fluency in the English language.
Candidates who are unable to show that they hold the required qualifications may be withdrawn from the competition at any stage. An invitation to interview or any element of the selection process is not acceptance of eligibility.
To apply for, or to locate further information on, these posts please visit our website: https://www.tii.ie/careers/
The closing date for applications is 12pm Thursday 4th September at 12pm.
Transport Infrastructure Ireland is committed to a policy of equal opportunity.
