MetroLink Commercial Reporting Coordinator
MetroLink Commercial Reporting Coordinator
Closing date: 12 (Noon) 09th June 2025 PLEASE READ CAREFULLY GDPR
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Contact: TII Human Resources Department TII, Parkgate Business Centre, Parkgate Street, Dublin 8, D08 DK10 Telephone Number: (353) 1 646 3600 Email: Metrolinkjobs@tii.ie URL: www.tii.ie
General: Transport Infrastructure Ireland (TII) was set up to deliver and operate safe and efficient light rail and national road networks. TII’s mission is to deliver transport infrastructure and services that contribute to the quality of life of the people of Ireland and support the country’s economic growth. TII’s ability to deliver and operate light rail and roads networks efficiently is recognised, as evidenced by the portfolio of National Development Plan (NDP) 2021–2030 investments entrusted to TII and its partners to deliver.
Under the NDP there are three areas under the remit of TII which identify key priorities:
1. Investment in public transport infrastructure to be delivered on behalf of the National Transport Authority (NTA) in line with the Transport Strategy for the Greater Dublin Area 2022-2042. This Strategy commits to the undertaking of appraisal, planning and design of Luas network expansion to Bray, Finglas, Lucan and Poolbeg. Importantly, the Plan also sets out a firm commitment to deliver a metro rail system known as MetroLink that will run from Swords to Charlemont, connecting Dublin Airport with the city centre and providing interchanges with other public transport services including Iarnród Eireann at Glasnevin, the DART at Tara Street and Luas at O’Connell Street and Charlemont. TII also delivers light railway infrastructure being planned in other cities. Currently TII is working in partnership with the NTA on the planning and design of Cork Light Rail Transit.
2. Investment in national roads, active travel and Greenway infrastructure will be delivered in accordance with the guiding principles of the Department of Transport, National Investment Framework for Transport in Ireland and the Strategy for Future Development of National and Regional Greenways. The major roads, active travel and Greenways projects to be delivered and funding provisions are set out in the NDP 2021 to 2030. TII also has a new function for the delivery of zero and low emission vehicle infrastructure (ZEVI) under the Road Traffic and Roads Act 2023
3. Investment in asset management, maintenance and renewal expenditure will need to increase over the lifetime of the NDP to meet the required investment levels for the current transport network and for new projects as they come into service.
TII’s ambitious plans for infrastructural delivery will drive Ireland’s long term economic, environmental and social progress across all parts of the country over the next decade. The NDP, which is aligned with the delivery of the objectives of the National Planning Framework (NPF), sets out a roadmap and the level of investment which will underpin the NPF and drive its implementation over the next ten years. To find out more about TII visit www.tii.ie
MetroLink Programme: MetroLink is a transformative piece of public transport infrastructure and will be Dublin’s first metro railway. The system will offer a high-capacity, high-frequency metro railway with 16 new stations from Swords to Charlemont. It will interlink with multiple transport networks, including Dublin Airport, Irish Rail, DART, Dublin Bus, and Luas, promoting a seamlessly integrated transport experience for the Greater Dublin Area. The majority of its 19km route is underground, marking a paradigm shift for Irish public transport. Upon launch, MetroLink will provide trains every three minutes during peak times, with expected annual ridership of 53 million passengers, providing unprecedented convenience of travel to passengers.
Title of Role: Commercial Reporting Coordinator
Grade: Grade 2 Directorate: MetroLink
Nature of Employment: This is a fixed purpose contract until the completion of Project Phase 4 (Detailed Design and Tender Process).
No of Roles: 1
Function: Commercial Workstream: Procurement Reports to: Head of Procurement Operations Work Location:
The successful candidate will be based in TII Offices on Parkgate Street, Dublin 8, or such other place as determined by TII.
Blended working arrangements in place.
Job Description The Commercial Reporting Coordinator will maintain, and coordinate progress and other reports as directed by the Head of Procurement Operations, ensuring they meet Project Controls reporting requirements. The role acts as the first point of contact for procurement and commercial directorate reporting requirements. This role works closely with various teams, including Policy and Assurance Leads, Sustainable Procurement, and Procurement Operations, to prepare and distribute reports. Oversees the coordination of reports with MetroLink Project Controls within the reporting cycle. Liaise with Procurement team members and other MetroLink functions to gather relevant information and assist with document management duties as directed by the Head of Procurement Operations. Provide accurate and timely information to the MetroLink leadership and Project Controls teams via monthly procurement progress reports.
Principal Accountabilities
• Act as first point of contact for procurement and commercial directorate reporting requirements.
• Collaborate with the Commercial Directorate Team, and other MetroLink functions as directed in preparing and distributing reports.
• Oversee the reporting schedule and coordination of reports with Project Controls and Performance Team within the reporting cycle.
• Cooperate and liaise with the Commercial Directorate Team, and other MetroLink functions as directed, to gather relevant reporting information.
• Support the Commercial Directorate Team with document management duties as directed by the Head of Procurement Operations.
• Prepare and provide accurate and timely updates to the leadership and Project Controls and Performance Team via monthly procurement progress reports.
• Take necessary care to properly protect the confidentiality, integrity and availability of corporate information from unauthorised disclosure, modification or destruction. Never knowingly put MetroLink’s information or information systems at risk.
• Take reasonable care of your own and others’ health and safety and of those who may be affected in the day-to-day delivery of this role by taking personal responsibility for working to the MetroLink’s Target Zero principles.
• Cooperate with MetroLink in all matters relating to health and safety, following MetroLink's safe working procedures at all times.
• Act as a role model for MetroLink’s vision and values, behaving in ways that are in alignment with MetroLink’s Ways of Working. Encourage and support others to do so too.
• Promote an equitable, inclusive and collaborative workplace.
• Perform additional tasks, activities or other duties as may be required or assigned as part of the role.
ESSENTIAL REQUIREMENTS
Character: Each candidate must be of good character.
Health: A candidate for and any person holding the role must be fully competent and capable of undertaking duties attached to the role and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service
Experience, Skills and Qualifications
The successful candidate will be required to demonstrate the key competencies for a Grade 2 position as outlined in Appendix 1, as well as the following job-specific requirements: Experience
• Minimum 5 years’ experience of reporting processes.
• Experience of working to tight deadlines and producing accurate work.
• Experience of producing client procurement reports within public and private sector procurement and constraints, with an understanding of business and procurement management systems.
• Experience of relationship management across a broad range of individuals across all levels.
• Experience of using a document management system would be an advantage
Skills
• Proficiency in Microsoft Office packages and have experience with document systems.
• Strong ability to write, document, and maintain technical standards, guidelines, and workflows.
• Strong attention to detail and accuracy.
• High level of numeracy skill.
• Excellent verbal and written communication skills to facilitate clear and consistent dialogue between all parties involved.
• Ability to work effectively in a team environment.
• Ability to co-ordinate and communicate important information across teams.
• Ability to develop long term relationships with all team members.
• Ability to work in a collaborative manner that is positive, open, transparent and is a clear and effective communicator. Formal Education Qualifications • A degree level qualification (Level 8) in a relevant discipline such as engineering, construction, finance, business or a related discipline.
Note: In order to assure the shortlisting panel that you satisfy these requirements you must explicitly reference how you meet the requirements in your application. Failure to demonstrate these may prevent your application progressing to future shortlisting stages. Candidates who come under consideration following the final selection stage will be required to provide documentary evidence of their eligibility, including qualifications and evidence of fluency in the English language.
