Executive Assistant to VP

Position: Executive Assistant to VP

Location: On-site, East Galway (there will be the option to work hybrid after the probationary period)

Salary: €45,000 - €55,000 plus benefits

Hours: 9.00am to 17:30pm Monday to Thursday, 9.00am to 15.00pm on Fridays

Our agency is recruiting an Executive Assistant to VP for our client in East Galway.

Your future job responsibilities:

• Support the VP in managing their calendar and prioritizing strategic meetings.
• Organize and coordinate meetings, take minutes, track actions, and follow up with stakeholders.
• Manage business travel arrangements (bookings, itineraries, logistics) in collaboration with a dedicated travel agency.
• Monitor project marketing budgets, provide basic financial reporting, and coordinate with vendors.
• Draft and distribute clear, structured communications to teams and international stakeholders.
• Centralize and relay the VP’s requests to teams, ensure cross-functional coordination and timely delivery.
• Ensure smooth information flow and message consistency across the organization.

The Ideal Profile:

• Proven experience (minimum 3 to 5 years) as an Executive Assistant or Personal Assistant, ideally in an international environment but this is not essential.
• Excellent organizational skills, attention to detail, and ability to prioritize.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and collaborative tools.
• Excellent written and verbal communication skills in English (French is a plus but this is not essential)
• Discretion, confidentiality, and ability to work with diverse and multicultural stakeholders
• Ability to manage multiple tasks simultaneously and work under pressure
• Willingness to travel occasionally, travel will not be frequent, maybe once or twice per year.

For more information, feel free to contact me at louisa@sigmar.ie