Temporary Medical Secretary

Part time Medical Secretary
Temporary job opportunity for approximately 3 months

Location: East Galway City

Hours: 8-9 hours per day,  2 or 3 days per week, 

About Your New Employer:

• Join an organisation that invests in the latest technologies and values continuous improvement for both staff and patient experience.
• Be part of a close-knit, supportive team where your contribution will directly impact the excellence of clinical services.

About Your New Job

• Deliver high-quality secretarial and administrative support to a private consultant, ensuring seamless daily operations.
• Manage patient scheduling for outpatient clinics, theatre lists and day-ward admissions with a focus on efficiency and minimising delays.
• Serve as the first point of contact for patients, GPs, referring clinicians, nursing staff, and consultants, providing professional, empathetic, and timely communication.
• Prepare and process medical documentation—including clinical correspondence, reports, referral letters, and discharge summaries—with accuracy (including audio typing when required).
• Maintain and update consultant diaries, proactively coordinating cancellations, rescheduling, and optimising resource allocation.
• Support technology upgrades (e.g., electronic health records, booking systems) for consultants and the wider team.

What Skills You Need

• Secretarial or a business qualification (medical secretary training is an advantage).
• Experience in a medical secretarial or administrative role, experience within a private hospital or specialist healthcare setting is essential.
• Exceptional communication and interpersonal skills with a compassionate, professional approach.
• Strong organisational skills and proven ability to manage multiple priorities in a busy environment.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Knowledge of healthcare IT systems and audio typing is beneficial but not absolutely essential.
• High attention to detail and accuracy in document preparation and typing.

What’s on Offer

• A salary of 32-35k depending on level of experience
• Opportunity to work with a team of highly talented professionals in an excellent working environment.