We’re pleased to announce an exciting opportunity for an Operations Co-ordinator to join the parkrun Ireland team.
parkrun is a health and wellbeing charity and our vision is to create a healthier and happier planet.
Since our inception in 2004, parkrun has evolved into a global social movement with a vibrant and inclusive community at its core. As of 2025, we have recorded over 120-million instances of walking, jogging, running, and volunteering.
Our mission is to transform lives by empowering people to be active, social and outdoors in their local community; and to protect parkrun for the generations to come. Each and every weekend, we deliver free, weekly timed events that people of all ages and backgrounds can join. By removing barriers to participation, we create welcoming events where communities can connect, build confidence, and thrive.
Now in its 21st year, parkrun spans over 2,600 locations in 23 countries with more than 11 million people registered, and counting.
And we have really only just begun.
The role
This role sits at the heart of the Irish team operations, providing seamless coordination across events, administration, and systems. Acting as a key point of contact, the role ensures queries are managed efficiently, logistics are delivered smoothly, and new event processes are well coordinated, while maintaining strong compliance standards.
We offer great flexible working conditions and a range of employee benefits including 25 days paid leave (plus Bank Holidays) and a commitment to develop your skills and provide training.
We encourage applications from people of all backgrounds and particularly welcome applications from under-represented groups, to enable us to bring diversity of perspective to our thinking and conversation. We are committed to inclusion and ensuring that everyone that joins the organisation has what they need to thrive personally and professionally. If you share our values and ambitions, and have the skills and experience, then we would be delighted to receive your application.
Main Responsibilities
Administration & Systems Coordination
● Deliver high-quality general office support, ensuring the team operates smoothly on a day-to-day basis
● Act as a key point of contact for incoming queries across the ROI team, managing requests via Zendesk with efficiency and professionalism
● Maintain and update global systems with a high degree of accuracy and attention to detail
● Support the onboarding and ongoing updates of Ambassadors and Event Directors (EDs) across ROI.
Events & Stakeholder Coordination
● Respond to and manage event-related queries, ensuring timely resolution and clear communication
● Support the coordination of requirements for new events, ensuring all administrative and operational needs are captured and delivered
● Coordinate meet-and-greet events, managing logistics in collaboration with EDs and Ambassadors across ROI, and ensuring accurate meeting minutes are recorded and distributed.
Operations, Compliance & Safeguarding
● Ensure all materials and resources are in place to support events and team activities
● Administer volunteer expenses and agreements, ensuring accuracy, timely processing, and secure record-keeping
● Oversee safeguarding administration, including Garda vetting, record-keeping, and tracking volunteer vetting and marshal compliance across junior events, in collaboration with our vetting partner
● Support the ongoing review and improvement of policies and procedures, ensuring they are clearly communicated and consistently followed
● Uphold compliance standards across all events and operational activities
● Prepare documentation and risk assessments for incidents or cases requiring further review
Essential experience requirements:
● Strong organisational and administrative experience, with the ability to manage multiple priorities effectively
● Excellent communication and stakeholder management skills
● Experience working across multiple systems with high levels of accuracy and attention to detail
● Ability to handle sensitive information with professionalism and discretion
● Strong problem-solving skills and a proactive, solutions-focused approach
● Calm and adaptable under pressure, with the ability to manage competing demands
● A collaborative, positive approach with strong ownership and accountability
Desirable experience requirements:
● Experience of working with and supporting volunteers
● Experience in events, operations, or coordination roles
● Familiarity with customer support or ticketing systems (e.g. Zendesk)
● Experience working in a community, non-profit, or volunteer-led environment
● Exposure to compliance, safeguarding, or governance processes
● Understanding of the parkrun and parkrun junior operating model