Executive Assistant - Temporary

Temporary Executive Assistant

Location: Oranmore, Galway

On-site, Monday to Friday

This role will be working directly for a Chief Executive Officer (CEO) in the office of the CEO.

My client has an immediate need on a temporary basis that exists only whilst there is some change in the office structure with personnel moving and a recruitment campaign underway.

Contract length: 8 to 12 weeks. This role is on site for the duration of the contract.
 
The general areas of the role will include:-

• Diary Management for the CEO and Senior Leadership Team meetings and events.  Using MS Outlook / MS Teams etc.
• Communications & Connectivity for the CEO responding to correspondences and drafting documents as agreed with CEO.  Using in person communications/  Telephone / MS Team Meetings / MS Word / Outlook for emails.
• Minutes and meeting reports drafting minutes, notes and reports and following up on actions and deadline for the CEO. Using  telephone, in person meetings, MS Office - Word, Excel etc.
• Drafting PowerPoint Materials - Ms PowerPoint.
• Supporting meetings and events - support CEO in organising events and internal / external engagement meetings.
• File & Records Management - MS Office and MS SharePoint.
• Procurement and Budget tracking using internal systems and following public sector/MI policies on procurement and the tracking of expenditure for OCEO - Internal System and MS Excel

For further information, please feel free to contact Louisa Poinboeuf at louisa@sigmar.ie