Administrative Assistant Grade 4

Administrator Grade 4

Are you a fast, accurate typist with a strong administrative background?

Do you thrive in a busy office environment, supporting senior staff and managing multiple responsibilities with ease?

We're looking for a highly organised and detail-focused Administrative Support Officer to join a public sector team delivering essential services within the health system based in Galway City. This is a fantastic opportunity for someone with strong typing and coordination skills who wants to be part of meaningful, people-focused work.

Key Responsibilities:

• Provide full administrative support
• Process, verify and record invoices — including utilities, agency, storage, cleaning, and printing services
• Handle purchasing and order processing (janitorial supplies, oil requests, etc.)
• Perform general admin duties such as filing, data entry, typing, photocopying, and scanning
• Take minutes and prepare documentation as required
• Manage correspondence and queries via phone, email, and post
• Liaise with stakeholders to resolve service and invoicing issues
• Arrange and attend site visits with potential contractors for cleaning tenders
• Support committee meeting logistics and reporting
• Undertake additional tasks as assigned by the SEO or Staff Officer

What You Bring:

• Excellent typing speed and accuracy (essential)
• Proficiency in Microsoft Word, Excel, and PowerPoint
• Strong communication and interpersonal skills — written and verbal
• Experience in minute-taking and document preparation
• Ability to work independently and as part of a busy administrative team
• Attention to detail, excellent organisation, and a strong sense of priority
• Dictaphone typing experience is a plus, but not required
• Familiarity with procurement and invoice procedures is an advantage

For more information, please email caoimhe.odriscoll@cpl.ie