Accounts & Administration Coordinator - Dublin 12 

The Role

Our client is seeking an organised and detail-oriented Accounts & Administration Coordinator to support the day-to-day financial and administrative activities of the business.

The successful candidate will be responsible for a broad range of accounts administration duties, including accounts receivable and payable, banking and reconciliations, invoicing, supplier payments, expenses, fixed assets and general administration.

The role will work closely with the Accountant and wider team, with responsibility for maintaining accurate financial records and supporting the efficient running of day-to-day business operations.

Key Responsibilities

• Maintain accounts receivable records, ensuring they are kept up to date and that credits, collections and outstanding balances are appropriately managed.
• Communicate regularly with customers regarding outstanding payments and payment allocations.
• Process bank statements and complete regular bank reconciliations.
• Maintain monthly cashflow statements.
• Process expenses for approval, ensuring appropriate control of expenditure and costs.
• Maintain mileage records in relation to staff expense claims.
• Process purchase invoices, credit notes, purchase orders and internal expenses.
• Maintain the fixed asset register on a monthly basis.
• Regularly review supplier and creditor listings and assist with supplier payments.
• Process customer invoicing using the company's accounting software, including manual invoices where required.
• Complete end-of-day procedures within the accounting system.
• Process commercial returns from customers through to resolution and generate credit notes as required.
• Reconcile intercompany accounts at month-end and liaise with relevant group contacts regarding the same.
• Resolve financial integration errors and non-finalised transactions at month-end.
• Complete general day-to-day administrative tasks, including maintaining filing systems, monitoring and maintaining company inventory records, answering telephone queries and making adjustments where required.
• Process EDI transactions and make necessary adjustments within the accounting system regarding delivery date changes, ensuring customers are re-acknowledged with amended delivery dates.
• Provide administration support, including the implementation, coordination and maintenance of records relating to company policies, Health & Safety and other statutory and company compliance reporting requirements.
• Assist with other duties and functions within the business as required from time to time.

Skills & Experience

• Ideally qualified in Finance, Accounting or Bookkeeping to an entry-level standard, such as Accounting Technician or Bookkeeper.
• Knowledge of accounting systems such as Baan, SAP or similar systems is preferred.
• Experience using MS Outlook and MS Teams.
• Excellent computer skills, including Microsoft Word, Excel, PowerPoint and Microsoft Copilot.
• Knowledge of database packages is desirable.
• Ability to work effectively within a small team, with responsibility for reporting both within the team and to senior management.
• Excellent attention to detail is essential.
• Strong organisational and administrative skills.
• Ability to manage multiple tasks and prioritise effectively.