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EDITORIAL ASSISTANT
Company:EDEN RECRUITMENT |
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Job Reference Number |
14565234 |
Client ID: |
RI/65356 |
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Posted On: |
Feb 3 2012 |
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Location: |
DUBLIN CITY CENTRE |
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Job Type: |
Contract |
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Salary: |
EUR 23,000 |
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Salary guide pro-rata of 23k
35 hour week
****Interviewing immediately****
Main Purpose of Job
· To assume responsibility for the administration of the journal, as delegated by the Managing Editor
· To establish and maintain efficient and professional working relationships with editors, editorial board members, referees, authors and production staff
Skills and Qualities Required
· Excellent organizational skills
· Excellent computer skills
· Careful attention to detail
· Conscientiousness
· Self-motivation
· Excellent interpersonal skills
· Experience in publishing environment preferred
Main Duties
Daily tasks
· Manuscript Central:
- Printing and processing of newly submitted manuscripts; liaising with Editor
- Assigning Associate Editors based on Editor's recommendations
- Assigning reviewers to manuscripts, based on the recommendations of the Associate Editors
- Processing submitted reviews of manuscripts
- Processing decisions (Minor, Major or Reject) on manuscripts, based on Editor's instructions
· Responding to author and reviewer queries in a timely manner
· Deputising for the Managing Editor in her absence
· Ensuring that there is an adequate supply of stationary for the office's needs.
Weekly Tasks
Excel:
· Updating "Accepted Papers Form Info" spreadsheet once manuscripts are accepted, to allow for the recording for information regarding forms
· Updating Editorial Comment spreadsheet
Forms
· Processing all forms received
· Soliciting forms for accepted manuscripts
· Updating Excel spreadsheet with form information
· Forwarding form information to Production via fax/email/post
Editorial Comments:
· Updating Editorial Comment spreadsheet based on emails from Publisher
· Inviting authors to write editorial comments, once manuscripts have been accepted or are due to be accepted
· Keeping track of replies/non responses and updating spreadsheet, and Manuscript Central, accordingly
· Uploading editorial comments, once received
Proofs:
· Printing of proofs for Editor's attention
· Informing Production of any changes Editor might request
