Administrative Assistant Limerick

Administrative Assistant

Kenny-Whelan are hiring an Administrative Assistant for one of its Global Biotech Life Sciences Companies in Limerick.

Contact: Carmel Synnott on email : csynnott@kenny-whelan.ie or call on 087 7422268

Profile of the Role:

 Provide administrative support, scheduling calendars, Documentation management, and other supportive duties to Senior Document Controller and Directors.

Description of Duties:

·      Directing incoming requests to appropriate personnel; initiating contacts as required- Workshop/meeting logistics support.

·      Prepare plan with Senior Document Controller and Director to ensure efficient and effective travel itinerary. Manage daily complex diary

·      Prepare with Senior Document Controller and Director all material requirements for travel (assemble binders, pre-reads and agendas).

·      Book and prepare travel arrangements/itineraries (registration, ground, air, lodging)

·      Works with Senior Document Controller and knows key Director contacts and works with both to ensure good communications (meetings /phone calls) etc are appropriately scheduled and prepared for (Contact, telecom, meeting log)

·      Responds to all inquiries and contacts in a timely and professional manner

·      Planning events and coordinating activities for small or large number of people at events at off-site and on-site locations.

·      Expense reports for workshops and business travel.

·      Interacting with individuals from other organizations in coordinating schedules.

·      Processes accounts payable/invoices - Directs incoming requests to the appropriate personnel.

·      Maintains team/meeting distribution lists

·      Prepares correspondence and other materials for outgoing mail

·      Arranges details for visitors to area- Maintains organization charts for the department

Experience and Requirements:

·      2 to 4 years + Administrative Assistant experience ideally in pharma/biotech/medical device industry

-         Ability to work independently with a high level of self management in a dynamic work environment.

-         Managing time to meet the multiple demands.

• Advanced competency in Ms Office Suite, Word, Excel, PowerPoint, Outlook
• Proficient with Electronic Document Management Systems (EDMS)

All applications will be treated with the strictest confidence

Kenny-Whelan Contact:

For further information please contact Carmel Synnott on 087 7422268 or send your updated CV to csynnott@kenny-whelan.ie