Receptionist Administrator

Receptionist Administrator

Sligo, County Sligo

Our client, an expanding biotech business in Sligo town are currently seeking a Receptionist Administrator to join their team. This person will play a key role in ensuring the smooth operation of the reception area and supporting administrative functions for Site Lead Team (SLT). This position involves an array of responsibilities, including expense handling, maintaining the canteen, and providing support for ad hoc requests.

Responsibilities

• Welcome and greet corporate clients, customers and visitors to the office.
• Manage the front desk keeping the reception area tidy.
• Administrative Support: Assist SLT with administrative tasks, including scheduling meetings, managing correspondence, and organizing documentation.
• Expense Handling: Manage and process expense reports for SLT, ensuring accuracy and timely submission.
• Canteen Maintenance: Ensure the canteen is kept clean, stocked, and organized at all times.
• Meeting Set Up: Ensure meeting rooms are set up as required, including refreshments.
• Ad Hoc Requests: Support the site with various ad hoc requests, including arranging catering and staff celebrations.
• Key Lockbox Management: Manage keys both physical access and using the software tracking system.
• Visitor Coordination: Facilitate visitor travel arrangements, including booking accommodation, transportation, and ensuring all necessary arrangements are in place.
• Communication: Serve as the primary point of contact for visitor inquiries, providing information and assistance as required.
• EHS: Conduct monthly safety audit of the admin and canteen areas.
• EHS: Support Engineering/EHS with visitor EHS documentation when needed.
• Record Keeping: Maintain accurate records of visitor log, expense reports, and other administrative documentation.
• Regulatory Affairs Administration: Liaise with international Regulatory Affairs colleagues to ensure that required regulatory documents for product registrations are notarised, apostilled and legalised as appropriate. Maintain Regulatory Affairs documentation tracker.
• Compliance: Ensure all activities comply with company SOP’s.

Experience

• Excellent communication and interpersonal skills, strong organizational abilities, and proficient in MS Office suite.
• Familiarity with expense handling, visitor coordination, and basic catering management.
• Detail-oriented, proactive, and able to multitask effectively in a fast-paced environment. Flexibility to handle ad hoc requests.
• Some tasks require use of own car to fetch items, additional business use insurance premium and mileage will be covered by the Company.
• Leaving certificate or equivalent; additional qualifications in administration or related fields are advantageous.
• Proven experience in a front desk or administrative role, preferably within a biopharma or GMP environment.

For more information, please contact jason.mcdaid@cpl.ie

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