Office Administrator

Job Description

This role is to support a team of professionals in a fast-paced renewable energy development company. We are looking for someone with exceptional administration skills and an ability to multi-task.

The candidate must be able to demonstrate initiative and self-motivation and must take on ownership of tasks and challenges.

Location:

• The position is based in Cork City and may require travel to our Buttevant office.
• Remote working is not available

Duration: Maternity Cover

Responsibilities

Objective: To support the efficient administration across the business in all tasks.

• Coordinate office activities and operations to secure efficiency and compliance to company policies.
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Responsible for monitoring and updating our time management system for the Company Directors, including review of timesheets and correct allocation to relevant project codes.
• Provide assistance in the implementation and use of digital systems in the company including but not limited to SharePoint and CRM software.
• Provide support for the development of an internal Document Reference Library.
• Provide support for bookings related to staff trips, training courses, conferences and other events as required.
• Assist in the management of team calendars (senior staff) and arrangement of meetings, workshops and events.
• Provide support in certain aspects of project reporting as required.
• Provide support in organising training for project staff where relevant.
• Provide support in managing and delegating enquiries to the relevant staff where appropriate.
• Maintenance of conferences register.
• Maintaining stock of office stationery (incl. business cards), equipment and supplies and ordering when required.

Qualifications, Skills and Experience

Essential

• Qualification in business administration or similar
• Proven experience as an office administrator
• Demonstrable business systems and office management experience
• Team player with strong interpersonal skills
• Strong communication skills and an ability to liaise with a range of internal and external parties
• Computer literate (MS Office) – ability to communicate clearly and concisely by email (Outlook), prepare Word documents and reports, create and use Excel spreadsheets effectively, prepare presentations using PowerPoint, and work collaboratively using Sharepoint and Teams.