Administrator (Safety)

Administrator (Safety)

North Dublin

€Neg + Pension 

Required for leading construction company undertaking large residential, commercial & pharma projects across Dublin & Leinster.

This role ensures the effective coordination and delivery of health, safety, and environmental activities in line with company standards and industry best practice.

Responsibilities

• Coordinate HSE activities in accordance with business management systems and current best practices, ensuring compliance with ISO 14001 and ISO 45001 standards.
• Plan and coordinate verification audits and certification activities with HSE organizations and accreditation bodies.
• Manage statutory notifications, including new project notifications and reporting of unplanned events.
• Administer HSE Management App, overseeing corrective actions, unplanned event reports, and related functions.
• Maintain HSE document control systems and provide support to project-based teams where required.
• Liaise with the wider HSE team to ensure reports are completed, actions are closed promptly, and key performance indicators (KPIs) are consistently achieved.
• Produce high-quality monthly HSE reports and performance summaries.
• Manage business HSE KPIs and compile associated performance data and reports.
• Support the maintenance and continual improvement of ISO 14001 and ISO 45001 Management System accreditations.
• Lead the submission process for external HSE awards, promoting national recognition of the company’s safety performance.
• Maintain accurate electronic and paper-based records and filing systems.
• Participate in team and business meetings as required.
• Update and maintain documentation, policies, and procedures in line with current legislative and regulatory requirements.
• Engage fully in learning and development activities as directed by line management.
• Prepare correspondence, documents, reports, and presentations to specification using a variety of media.
• Report directly to the Company HSE Manager and the HSE Operations Director.
• Participate in company performance appraisals and contribute to continuous improvement across individual, team, and organizational performance.
• Undertake purchasing and financial administration duties as required, including processing invoices, requisitioning office supplies and equipment, and tracking costs.
• Assist with the preparation of tender submissions.

Role Requirements

• Strong administrative skills, ideally gained within an office environment in the construction industry (preferred but not essential).
• Previous administrative experience in Health, Safety, and Environmental functions (desired but not essential).
• Competence in operating standard office equipment and IT systems (e.g., computers, telephones, printers, copiers).
• Proficient in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Prior experience in the construction sector is advantageous.
• Demonstrates initiative and a proactive, self-starting approach.
• Strong attention to detail and high level of accuracy.
• Ability to follow and understand established processes and standard procedures.
• Skilled in accurate data entry and transcription from forms to databases.

To register your interest please forward CV to John.Behan@icds.ie or call 01-632-1200 to discuss.