Metrolink Contracts Manager

Background

Transport Infrastructure Ireland (TII) was set up to deliver and operate safe and efficient light rail and national road networks. TII’s mission is to deliver transport infrastructure and services that contribute to the quality of life of the people of Ireland and support the country’s economic growth.

TII’s ability to deliver and operate light rail and roads networks efficiently is recognised, as evidenced by the portfolio of National Development Plan (NDP) 2021–2030 investments entrusted to TII and its partners to deliver.

The Contracts Manager reports directly to the Consultancy Services Manager and manages all aspects pre and post contract requirements, ensuring they are being adhered to and fulfilled in line with the requirements of the awarded contracts and Work Orders (call-off contracts).

Pre-contract, the role holder will work closely with the Procurement and Legal team providing support to the Consultancy Services Manager on the engagement of Contractors and/or Consultants in accordance with MetroLink’s procedures and commercial strategy.

Post contract, the Contracts Manager will be involved in the management and administration of the contract(s) from award to Completion, take-over of works or services and final assessment. The Contracts Manager shall support in the review and acceptance of subcontractors and their documentation in line with the contract.

The Contracts Manager will also oversee the monitoring of Contractor and/or Consultant performance based upon the contractually agreed Key Performance Indicators and contributing to the management of any disputes, as required

Role and Responsibilities

• Understand and align to the MetroLink’ Contract Management standards, assuring that these comply with the selected Terms & Conditions in their chosen Contract suite (e.g. NEC) and on the programme.
• Assure that there is full compliance with the Contract Management standards and contractual terms and conditions in the execution of the contract administration activities, and manage the reporting of areas or instances of non-compliance.
• Manage commercial relationships and ways of working with Contractors and/or Consultants to ensure continuous improvement in the delivery of works and services.
• Review draft contracts and ensure they are fit for purpose and tailored to project in question, co-ordinating inputs from advisors where required (e.g. legal, technical, financial)
• Lead contractual negotiations and provide guidance to Project Manager and/or Services. Manager, where necessary, and Programme Director.
• Review and acceptance of subcontractors and their documentation in line with the contract.
• Certification of payments including an assessment of Defined Costs for Option C and E contracts.
• Auditing of the contractor’s (or consultant’s) accounts to ensure that costs are captured correctly.
• Review forecasts prepared by the contractor (or consultants) and assess the pain share or gain share due to the contractor in respect of Option C or D contracts.
• Undertake delay damages calculations if required.
• Establish category / programme contract management strategies, and review and approve individual contract management strategies.
• Set the target for KPI’s in Incentive Schedules within NEC contracts and review the contractor’s performance against these.
• Create the Key Performance Indicator library for those contracts for which they are accountable.
• Review and approve (if appropriate) Contractors and/or Consultants performance. evaluations, and where appropriate / necessary oversee the establishment of Contractors and/or Consultants proposed performance improvement plans.
• Build, develop, support and maintain a team of Contract Administrators as well as foster close working relationships with all members of the project team.
• Review Contractors and/or Consultants compensation event applications, review of quotations for compensation events and subsequent assessments thereof and early warning notifications as they are submitted, making a recommendation to the Project Manager and / or Service Manager.
• When required, review the application for payment to ensure alignment with the contractually agreed terms and conditions.
• Provide assurance of RFI and RFT tender documentation including conditions of contract and amendments thereof (including Contracting Entity developed Z clauses)
• Oversight and assurance of the tendering process, and assurance of the evaluation process followed by appointment of the Contractors and / or Consultants.

Education & Experience

• Minimum NFQ Level 8 degree (or equivalent) in relevant subject area e.g., engineering, project management, Quantity Surveying, Law, cost and commercial management etc.
• Level 9 Masters in relevant field would be advantageous (or equivalent masters).
• NEC reg is preferable
• Chartered status with SCSI /RICS, IEI, ICE or equivalent or be in a position to obtain such chartership within 12 months of appointment.
• 5+ years of contract management, administration and in particular experience with the NEC suite of contracts.
• A proven track record of conducting contract management in rail projects or projects of a similar scale / complexity.
• Knowledge of monitoring Contractors and/or Consultants performance.
• Experience in, and understanding of, claims management.
• Experience of establishing Contractors and/or Consultants performance management frameworks.
• Knowledge of Key Performance Indicators for Contractors and/or Consultants organisations, and experience in building a Key Performance Indicators library.
• Experience in developing individual contract management strategies and implementing those strategies.
• Demonstrable experience of dealing with a range of stakeholders at all levels across the organisation.
• The role holder will be an assured leader in managing multiple, complex contractual arrangements with the ability to give clear direction to stakeholders at all levels. They will have a detailed understanding of, and expertise in, NEC contract management particularly within the rail industry is preferable.

Essential skills include:

• Management of teams
• Extensive analytical skills
• Strong negotiation skills
• Report writing
• Presentation skills
• Computer literacy
• Understanding of web-based contract management application such as CEMAR

To apply for, or to locate further information on, these posts please visit our website: https://www.tii.ie/careers/

The closing date for applications is Thursday 31st July at 12pm. 

Transport Infrastructure Ireland is committed to a policy of equal opportunity.