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  • UNIT 27,
  • Job reference number:15439413
  • Client ID:RI/49169
  • Posted on:16-APR-2019
  • Location:WESTMEATH
  • Job type:PERMANENT

Job Description – Artwork Planner (Supply Chain)

Overall Purpose: The Artwork Planner will be responsible for planning and purchasing activities for the Athlone manufacturing site with particular focus on revision controlled printed packaging components. This will include the development of Artwork planning and purchasing systems, vendor management systems and sourcing of goods and services.

This is an important role for a start-up site as the systems of work need to be built from the bottom up while the Artwork Planner works with technical personnel to source supply of printed packaging components in addition to other materials and services required to support plant qualification and full commercialisation.

The Artwork Planner in conjunction with the Supply Chain Manager will develop the site’s lean supply chain systems to support commercialisation of the companies new ophthalmic products. The successful candidate will also work with Supply Chain colleagues globally to ensure the Athlone site plays the key role in companies global supply chain.

The successful candidate will also be responsible to ensure specific artwork planning and purchasing systems strive to deliver best value for the organisation across goods and services procured.

The role reports to the site’s Supply Chain Manager.

Essential Duties, Functions and Responsibilities:

  • Key areas of responsibility that the Artwork Planner will be held accountable for include hands-on participation in supply chain department activities such as Demand Management and Customer service, Manufacturing Planning for the Athlone facility, Raw material purchasing and Business & Quality Compliance. Tasks to be completed will encompass all of the department activities listed above. Other site function and customer interactions and must follow supply chain best practices.

Demand Management & Customer Service

  • Process customer orders as per the current department procedures and issue customers with order confirmations detailing pricing and expected delivery dates.
  • Provide customers business updates on agreed formats and frequencies while ensuring accurate and prompt responsiveness to customer inquiries.
  • Direct requests and unresolved client issues to the appropriate designated resource.
  • Keep clear and concise records of customer interactions and transactions.
  • Collate forecasting data on a monthly basis from customers and present clear and consolidated demand picture to the wider business.

Manufacturing Planning

  • Participate by taking a lead role at planning meetings and liaise directly with all groups involved in the manufacturing process - e.g. Operations, QC, QA, & Tec Services as appropriate to resolve operational issues as they arise.
  • Establish manufacturing requirements and monitor adherence to schedule reporting variances in a timely and business appropriate manner.
  • Provide guidance to R&D during product development projects on manufacturing facility supply chain requirements for best cost/lead time in a commercial environment.
  • Plan and implement activities related to the timely cost-effective inventory control, planning and quality control of production and R&D materials.


  • Participate by taking a lead role with respect to the Purchasing and Management of Printed Packaging components.
  • Interface directly with all departments on site to ensure that materials that are required to support Manufacturing schedules are available as required.
  • Ensure that Purchase specifications are in place prior to purchasing materials and liaise directly with suppliers with respect to delivery schedules.
  • Execute Supplier negotiations for best total cost, lead-times and terms for the business.
  • Ensure that purchase orders are used to secure goods and services on behalf of the company.

Compliance (Quality & Business):

  • Ensure that at all times any tasks being completed is done in a manner that is fully compliant with all Quality requirements and Business guidelines.
  • Present, where appropriate, any information (technical or otherwise) requested by internal audit groups, external audit groups or other functional departments on site.
  • Develop policies and procedures as requested in the areas of Artwork Management, procurement, supplier management, Inventory Management, storage and distribution of materials and finished goods.
  • Complete all assigned training on time.
  • Close out all assigned quality notifications on time and to the standard expected by quality.
  • Adhere to company policies, procedures, and ethics codes and ensure that they are communicated and implemented within the department.
  • Communicate and coordinate with internal & external departments.
  • Deliver continuous improvement in supplier delivery, quality and cost.
  • Ability and flexibility to perform all other job-related and ad-hoc duties as required.

Skills/Knowledge Required:

  • Solid business acumen with strong analytical and problem-solving skills. Strong organizational skill set.
  • Demonstrated ability to fully realize improvement initiatives.
  • Demonstrated successes in a team environment, such as project teams and continuous improvement teams.
  • Ability to work positively with global supply chain colleagues in the interest of the site and organisation.
  • Appreciation of the different challenges of start-up and subsequent commercialisation of a new pharmaceutical manufacturing facility.
Education Required :

  • Degree or 3rd level qualification (Science, Engineering, Business, Supply Chain).
  • Desirable evidence of Continuous Professional Development.

  • APICS or other related procurement qualification.
Experience Required:

  • 8+ professional Artwork specific Purchasing and planning experience in a multinational manufacturing organisation.
  • Experience of ERP solutions used within global manufacturing organisations including integration of Serialisation requirements.
  • Experience managing vendor relationships, monitoring vendor performance and improving this performance.
  • Ideally, experience working in a start-up environment and therefore in establishing systems without the ability to leverage existing business processes.
  • Working experience and understanding of GMP regulations and GDP requirements.
  • Experienced in dealing with multi-site relationships and interactions with a high level of Customer Service orientation/understanding.
  • Excellent working knowledge of Microsoft applications essential.
  • Must have the ability to work both independently and in a team environment

For a confidential discussion and more information on the role, please contact David Lennon on 090 64 78104 or

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