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RECEPTIONIST / OFFICE ADMINISTRATOR

 

Company:

SETANTA INSURANCE
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Job Reference Number

13909036

Client ID:

RI/RECEPTIONST / OFFICE ADMIN
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Posted On:

Aug 13 2009

Location:

BLANCHARDSTOWN, DUBLIN WEST
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Job Type:

Contract

Salary:

DOE
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Benefits:
  • CAR PARKING
PLEASE NOTE WE DO NOT REQUIRE THE ASSISTANCE OF RECRUITMENT AGENCIES.

Setanta Insurance Services Limited is the Irish representative office of Setanta Insurance Company Limited, a European-based business to business non-life insurance provider. We reach our customers exclusively through our panel of insurance brokers who are committed to providing a personalised insurance service. At Setanta Insurance, we foster an open-door policy that encourages an entrepreneurial and friendly atmosphere where our employees can learn and thrive. Due to our continued success we are now recruiting for a part time Office Administrator / Receptionist for a 12 month assignment.

The successful candidate will report directly to the Office Manager and will be a personable, well presented individual with an excellent telephone manner and attention to detail. The role will entail interaction with our internal departments as well as front of office support.

This a great opportunity for a mature and energetic person to join a rapidly expanding financial services group with a view to developing a challenging career that encompasses all aspects of insurance in an international environment.

Responsibilites Include:

· Flexible approach to work, initially a 3 day week (Weds – Friday 9am to 5pm); must be availble to work full-time & change working days if necessary

· Provide a high quality, courteous and friendly service to all internal and external customers;

· Receive incoming calls and transfer where appropriate;

· Receive delivery of goods and direct onwards, where appropriate;

· Keep a comprehensive record of visitors to the office;

· Ensure that reception area is kept neat and tidy at all times;

· Provide secretarial and administrative support to the Office Manager;

· Organize hotels / other travel related requests for senior staff;

· Manage incoming / outgoing post, couriers and facsimile;

· Co-ordinate meeting room requests.

Person Specification:

The successful candidate must have at least 2 years experience in a similar role within a fast paced office environment. A proven ability to solve problems within area of work / knowledge is required. A proven commitment to continuous improvement of productivity, quality and efficiency is required. The jobholder will have a ‘can do’ attitude and must enjoy generating and responding to ideas. The ideal candidate will have well developed communication skills, with the ability to communicate with businesses and colleagues in person, by telephone and in writing.

· An energetic and flexible approach to work coupled with the ability to multi-task;

· Fluency required in reading, writing & speaking of the English Language

· Excellent organisational, administration and interpersonal skills essential;

· A people person, a strong team player, be self motivated;

· Achievement orientated with good task planning skills with systematic, thorough and logical approach to task completion;

· A good listener and effective communicator;

· Team player with the ability to work on own initiative;

· Proficiency in MS Office is a must

· Proven capability to multi-task is essential;

· Touch typist.