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CENTRAL ADMINISTRATION OFFICER
Company:GRIFFITH COLLEGE |
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Job Reference Number |
14579620 |
Client ID: |
RI/03/03 |
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Posted On: |
Mar 16 2012 |
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Location: |
DUBLIN |
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Job Type: |
Permanent |
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Salary: |
COMMENSURATE WITH EXPERIENCE |
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Responsible for collegewide administrative functions and co-ordination of faculty administration systems.
§ Preparation of academic registration material for all campuses
§ Responsible for communication with learners in respect of college administration
§ Handling of queries from students and external bodies
§ Co-ordination with Course Administrators in respect of the effective administration and management of learner data
§ Compilation of learner data required by External Validating Bodies
§ Overseeing the effective implementation of all policies, procedures and standards relating to the college’s central administration processes
§ Compilation and development of reports / statistical data involving key learner data
§ Providing administrative and project management support in relation to graduation events as required
§ Co-ordinating communication with all staff, graduands, guests, dignitaries and all external personnel contributing to the graduation events
§ Compiling and proofing all documentation required for graduation in liaison with other departments
§ Liaising with President’s Office in respect of the facilitation of arrangements for dignitaries in relation to graduation lunch.
§ Act as secretary to the Graduation and Alumni Committee
§ Maintenance of data in respect of Alumni
§ Co–ordination of Alumni events on a college/ faculty basis in association with the President, Management Board, Heads of Faculty and relevant Department Heads
§ Coordinating ongoing regular communication with all Alumni members
§ Management of and responsibility for the recruitment and training of temporary staff as required
§ Ensure confidentiality of learner and Alumni data is maintained at all times
Skillset:
Applicants must have:
§ Excellent interpersonal and communication skills
§ Good planning and organisation skills
§ The ability to work on his/her own initiative and as part of a team
§ Good IT skills
§ Confidentiality and discretion to a high degree are expected
The following are desirable:
§ Experience of working in an administrative function within a third level institution
§ Experience of working in a customer focused environment
§ Experience of supervising staff
§ A knowledge of the College Student Database – Scholar
The successful candidate will be required to carry out his/her duties at all times in a highly ethical and professional manner, e.g. accuracy, integrity, timeliness.
